2012 WCRA BY-LAWS
WCRA 2012 Bylaws Report August 22, 2012
At the WCRA Annual Meeting (Fall 2011) a proposal was made to change wording from active to member and the category of associate member to be abolished. This action would require a change to the WCRA Bylaws. The following change is proposed and must be ratified by 2/3 of the membership.
Article III
Membership
SECTION 1: The classes of membership shall be divided as follows:
CURRENT WORDING
A. ACTIVE
An active member shall be one who is directly involved with any or all facets of Cancer Registry work; that is, one who works directly with the operation, function or supervision of Cancer Registry and has paid the current dues. Active members who left the Cancer Registry field may renew as active members. An active member shall be entitled to full membership privileges including the right to vote, to hold office, to serve as chairman or member of a committee, and to receive printed matter of the Association.
B: ASSOCIATE:
An associate member is one who is not directly involved with the Cancer Registry work itself, but has an interest in Cancer Registry work or in the field of oncology and has paid current dues. An associate member is entitled to limited membership privileges including the right to receive printed matter of the Association and to serve as chairman or member of the committee. An associate member cannot vote nor hold office.
PROPOSED CHANGE
Article III
Membership
SECTION 1: Membership shall be defined as follows:
MEMBER
A member shall be one who is directly involved with any or all facets of Cancer Registry work; that is, one who works directly with the operation, function or supervision of Cancer Registry or one who is not directly involved with the Cancer Registry work itself, but has an interest in Cancer Registry work or in the field of oncology and has paid the current dues. A member shall be entitled to full membership privileges including the right to vote, to hold office, to serve as chairman or member of a committee, and to receive printed or electronic material from the Association.
To be proposed at Fall 2012 meeting for vote:
CURRENT WORDING
SECTION 4:
Membership dues for the fiscal year are payable at the Annual Meeting. Members who have not paid their dues by the end of the Annual Meeting will be notified that membership will be forfeited if dues are not received by December 31st.
SECTION 5:
New members who join the organization after May 1st will be charged one-half the amount of the annual dues.
PROPOSED CHANGE
SECTION 4:
Membership dues for the fiscal year are payable at the Annual Meeting. Members who have not paid their dues by the end of the Annual Meeting will be notified that membership will be forfeited if dues are not received by December 31st.
All membership dues, renewal and new, will only be accepted from the Fall Meeting until December 31.
STRIKE SECTION 5
Repsectively submitted,
Pat Recely, Bylaws Chair
WISCONSIN CANCER REPORTING SYSTEM (WCRS) ONE ON ONE TRAINING
Click here for the flyer Cancer Data Reporting Training Available
Web Site Committee
Members of Website committee are:
Nancy Sonnleitner
Updated Bylaws
Attached is a description in the change of the bylaws.
Web Survey
Job Descriptions
PRESIDENT
FUNDAMENTAL RESPONSIBILITY
The Association President is the chief administrative officer of the organization. The Committee involvement includes the Executive Committee, Ex-Officio of all committees except the Nominating Committee. While not doing the actual work, the president must be responsible for seeing that the functions of each committee are carried out.
SUMMARY OF SPECIFIC FUNCTIONS
1. Attendance is required at Executive Meeting and Fall Business Meeting. If unable to attend, officer must notify the president prior to the meeting. Executive committee will review attendance. Failure to attend meetings may result in forfeiture of office.
2. Serves as the principal communication resource person between officers, committees and general membership.
3. Shall be responsible for representing the Association whenever such representation is necessary or will delegate an appropriate person to do so.
4. Determine if all programs and functions of the Association are operating correctly, and to keep informed regarding proceedings of the Association.
5. Appoints all standing committee chairpersons and committee members. Responsible for verbal and written requests by and for the Association whenever there is not an appropriate committee designated to do so.
6. Officially opens Association Meetings, maintains order and adjourns the meetings.
7. Develops an agenda for the Executive Committee Meetings, determines the need for such and calls the meetings to order.
8. Provides leadership and lends direction to Association meetings and committee meetings.
9. Updates the membership of all Association activity and business at each Association Meeting.
JOB DESCRIPTION
VICE-PRESIDENT
FUNDAMENTAL RESPONSIBILITY
The Association Vice-President is responsible to the Executive Committee and may not chair any other committee during term of office. This person reports directly to the President and serves as assistant to the President in carrying out the President’s duties. The Vice-President shall assume the duties of the President in his/her absence.
SUMMARY OF SPECIFIC FUNCTIONS
1. Attendance is required at Executive Meeting and Fall Business Meeting. If unable to attend,
officer must notify the president prior to the meeting. Executive committee will review attendance. Failure to attend meetings may result in forfeiture of office.
2. Assists the President at the Executive Committee Meetings and assumes some of the tasks at the Executive level when they become too numerous or lengthy for the President to accomplish alone.
3. Proof reads and edits Executive Committee minutes as written by the Secretary and forwards them to the Newsletter Committee for publication.
4. Reviews and updates officer job descriptions as necessary.
5. Performs such other duties as directed by the President.
JOB DESCRIPTION
SECRETARY
FUNDAMENTAL RESPONSIBILITY
The Association Secretary is responsible to the Executive Committee and may not chair any other committee during the term of office. The Secretary is responsible for all records, correspondence and reports of the Association. The Secretary shall keep records in summary form and distribute them to the Officers and Association members.
SUMMARY OF SPECIFIC FUNCTIONS
1. Attendance is required at Executive Meeting and Fall Business Meeting. If unable to attend,
officer must notify the president prior to the meeting. Executive committee will review attendance. Failure to attend meetings may result in forfeiture of office.
2. Takes minutes of all Association Business and Executive Meetings.
3. Distributes minutes to the Vice-President for review and edit.
4. Keeps copies of all correspondence and sends out notices of Executive Committee Meetings.
5. Keeps the official roster and attendance records.
6. Maintains a list of all existing Committees and their members.
7. Distributes notices of Association Meetings.
8. Submits a report of the Secretary’s activities at each Association meeting.
JOB DESCRIPTION
TREASURER
FUNDAMENTAL RESPONSIBILITY
The Treasurer is the chief financial officer of the Association and has the responsibility of maintaining all accounts of the Association. Shall collect dues of the membership and pay the legitimate expenses of the Association and its members.
SUMMARY OF SPECIFIC FUNCTIONS
1. Attendance is required at Executive Meeting and Fall Business Meeting. If unable to attend,
officer must notify the president prior to the meeting. Executive committee will review attendance. Failure to attend meetings may result in forfeiture of office.
2. Maintains the checking and savings accounts for the Association.
3. Reimburses officers and members for expenses incurred in the operation of the organization and its program.
4. Pays legitimate expenses pertinent to the Association activities.
5. Collects dues and registrations fees.
6. Submits a report of financial status of the organization at each Association Meeting.
JOB DESCRIPTION
NCRA LIAISON
FUNDAMENTAL RESPONSIBILITY
The NCRA Liaison is responsible to the Executive Committee and acts as a communication link between NCRA and WCRA.
The NCRA Liaison is required to attend the National NCRA Meeting. WCRA will reimburse liaison for early bird registration, airfare, a maximum of four night hotel stay, and a maximum of fifty dollars per day for food expenses if liaison is not reimbursed by employer.
SUMMARY OF SPECIFIC FUNCTIONS:
1. Attendance is required at Executive Meeting and Fall Business Meeting. If unable to attend,
officer must notify the president prior to the meeting. Executive committee will review attendance. Failure to attend meetings may result in forfeiture of office.
2. To establish and maintain a communication link between NCRA and WCRA.
3. To contact the Midwest Regional Directors with any WCRA concerns or problems.
4. To relay any written correspondence from NCRA directly to the WCRA President and then to the Newsletter Committee for distribution to the membership.
5. To share with WCRA any pertinent information obtained from attendance at NCRA meetings.
6. To serve as an active member of the WCRA Executive Committee.
7. NCRA membership is required for this position.